Canceling an SRN (Service Request Number) approved by the Registrar of Companies (ROC) requires a careful and formal process. The SRN is a unique identification number assigned to each service request submitted to the ROC. If you find the need to cancel an SRN that has already been approved, follow these steps:
1. Understand the Circumstances:
Before initiating the cancellation process, ensure that there are valid reasons for canceling the approved SRN. Common reasons may include errors in the submission, changes in business plans, or any other legitimate grounds.
2. Gather Necessary Information:
Collect all relevant documents and details related to the approved SRN. This may include the SRN itself, the incorporation documents, and any other supporting paperwork submitted during the initial request.
3. Contact ROC:
Reach out to the Registrar of Companies through the official channels. This typically involves contacting the ROC office where the original submission was made. You can find contact details on the official ROC website or through other government portals.
4. Draft a Cancellation Request:
Prepare a formal letter requesting the cancellation of the approved SRN. Include details such as the SRN, the reason for cancellation, and any supporting information. Ensure that the letter is concise, clear, and adheres to the formalities required by the ROC.
5. Attach Supporting Documents:
Include copies of all relevant documents that support your request for cancellation. This may include revised business plans, corrected incorporation documents, or any other paperwork deemed necessary by the ROC.
6. Submit the Request:
Send the cancellation request and supporting documents to the ROC using the prescribed method. Some ROC offices may accept online submissions, while others may require physical copies. Ensure that you are using the correct channels and that your submission includes all the necessary components.
7. Follow Up:
After submitting the cancellation request, follow up with the ROC to ensure that your request is being processed. This may involve periodic communication or checking the status of your request through online portals provided by the ROC.
8. Compliance with Regulations:
Ensure that the cancellation process complies with all relevant regulations and guidelines set forth by the ROC. Failure to adhere to the prescribed procedures may result in delays or complications.
9. Seek Professional Advice:
If you encounter challenges during the cancellation process or are unsure about the steps involved, consider seeking advice from a legal or business professional familiar with corporate regulations. They can provide guidance based on your specific situation.
Remember that the process for canceling an SRN approved by the ROC may vary depending on the jurisdiction. Always refer to the specific guidelines provided by the relevant ROC office and follow the prescribed procedures to ensure a smooth and legally compliant cancellation process.
Documents Required to Cancel an Approved SRN
The following documents need to be submitted along with the application for SRN cancellation:
- Affidavit from a director.
- Undertaking/declaration duly signed by the director of the company.
- ROC challan that requires cancellation. It’s essential to note that the ROC has discretionary power to either approve or reject the application for SRN cancellation. If the ROC approves the cancellation, the company can proceed to file a fresh or revised form by paying the applicable fee.
Unlocking the power of control: Learn how to seamlessly cancel an SRN approved by ROC with precision and compliance, guided by IConnect’s expertise.